Aurora Cosplay Tournament: Privacy Policy

Effective date: 4.3.2026

Aurora Cosplay Tournament is committed to protecting your privacy and handling personal data responsibly and transparently. This Privacy Policy explains how we collect, process, store, and protect personal data when you interact with Aurora: for example through our website, competition registration, communication, or participation in events.

1. Controller of Personal Data

The data controller responsible for personal data is:

Aurora Cosplay Tournament / Tracon ryTracon ry is a non-profit entity based in Tampere, Finland, with Finnish organization registry ID 2886274-5
Email: act@tracon.fi

Our registration platform is Kompassi.eu. The collection and storage of this data are carried out in accordance with Kompassi’s privacy policies (Finnish).

Our hosting services are provided by Säätöyhteisö B2 ry.

2. What personal data we collect and why

We collect only the personal data that is necessary for the competition. This may include:

Participants & Competitors: Name, contact details (such as email, phone, date of birth), country of representation and competition details.

Organizers, Partners & Media Contacts: Name, organization, email, phone, professional affiliation and communication details

Website Users: Technical data such as IP address, Website usage logs for security and performance

Personal data is processed based on legal grounds such as consent, contractual necessity, or legitimate interest.

3. Rights of Data Subjects

You have rights under the EU General Data Protection Regulation (GDPR), including:

    • Request access to your personal data
    • Correct inaccurate personal data
    • Request deletion of your data
    • Restrict or object to certain processing
    • Withdraw consent where applicable

To exercise these rights, contact: act@tracon.fi

4. Sharing and Third-Party Services

We do not sell personal data to third parties.

We use Google Workspace for project management where basic information (such as nicknames) may be used. The collection and storage of this data are carried out in accordance with Google’s privacy policies.

5. International Transfers

Personal data is stored primarily within Finland. Basic information (such as nicknames, names) may be temporarily handled in Google Workspace. Transfers outside the EU/EEA may occur in such cases.

6. Cookies and Website Usage

We may use cookies or tracking technologies on our site to:

    • Improve site functionality
    • Understand usage patterns
    • Enhance security

You can manage cookie settings in your browser or via cookie consent mechanisms where presented.

7. Policy Updates

We may revise this Privacy Policy to reflect changes in legislation or our operations. The updated version will be posted with a revised effective date.

If you have questions about this policy or data processing, please contact us: act@tracon.fi